Stand-Up Integration: Preventing Migration Pain
By ImageSource Team on December 7, 2022
Maintaining business continuity during migration is critical. As content moves from location to location, users are sometimes forced to jump between systems in order to access critical documents. Switching between interfaces can be a pain or, even worse, result in missing data.
That looming interruption is a big hurdle for organizations starting a migration. If you’re facing a long-term project timeline, you might be afraid that users will need to juggle multiple interfaces for years – but there are alternatives. With a proper plan and the right team, you can prevent those middle-of-migration growing pains.
A stand-up integration gives ongoing access to all your documents without the hassle of dealing with multiple systems.
We recently worked with a large state agency operating with a legacy Oracle system. The system was massive, no longer supported, and faulty. It had already lost about 2 million documents. They needed to migrate to a safe, Cloud-based solution as quickly as possible. The problem? A traditional migration path would take two years and interrupt the agency’s daily work. This would affect their ability to serve their constituents and cause problems under the state’s strict retention policies.
Instead of a traditional migration approach, ImageSource implemented a stand-up integration using the ILINX process-improvement platform. We connected the platform’s search capabilities across the legacy system at the start of the project, which allowed users to immediately use ILINX to access content in both the old and new systems. Any agency document could be accessed from the ILINX interface, no matter where it was located.
During the migration, we were able to restore most of the agency’s lost documents and safely migrate the rest into the new platform. Throughout the process, end-users only accessed their documents with the ILINX platform — no screen jumping.
While the complete migration took two years, the agency reaped immediate benefits from the new solution. All regular work activities continued without disruption and the agency met retention policies while the migration happened in the background.
Ultimately, the agency’s migration was seamless.
If you’re planning a migration, consider how your approach will affect business continuity. A stand-up integration is an ideal option for organizations that cannot risk migration-related downtime and need to avoid duplicate content.