ILINX Email Import
Take control of the data stream in your inbox.
Technical Highlights
1. Integrates with Microsoft Outlook Desktop and Microsoft Active Directory
2. Captures and indexes single or batch emails and attachments
3. Converts message copy to PDF or TIFF and stores along with attachments
4. Configurable index fields let you determine what value information to retain
5. Delivers data directly to databases, content management systems, and workflows
Streamline the Real-time Capture of Emails as Records
Important email records can get lost or forgotten in someone’s inbox, increasing risk. On-demand email ingestion enables users to capture important emails and associated attachments as they are received and preserve them into a repository.
Kick-off or Add Email to an Existing Business Process
Emails from external and internal stakeholders often start a process or are critical to keeping a process on track. Ad-hoc email ingestion seamlessly integrates with existing workflows, allowing users to incorporate captured emails into relevant business processes.
Enhance Process Compliance and Security
Most organizations rely on timestamps to verify and validate requests – data that is often trapped within an email. ILINX Email Import creates a chain of custody that automatically records the date and time of receipt and keeps attachments and the original email linked to enable compliance.
Real-World Applications:
Accounts Payable
Intake vendor correspondence and attached invoices, index with account information, and route through approvals for faster remittance.
Service Continuity
Keep email correspondence accessable after staff turnover by incorporating business-related communication in your capture and retention business processes.
Compliance
Get ahead of audits and public information requests by grouping email messages along with other file types as legally required.